Estate Manager (Multi-Residence)

Job Title: Estate Manager (Multi-Residence) Live out - 1 year Contractual Role

Location: VA | LA | VT | TX | MA (Travel Required) Ideal candidate based in the DMV

Schedule: Full-Time | Live-Out

Compensation: $275,000–$325,000 annually, depending on experience (DOE)

POSITION OVERVIEW:

A UHNW family seeks an experienced Estate Manager to launch and standardize operations across five residences. This role will travel to each property to implement protocols, staffing structure, vendor systems, service standards, and preventative maintenance programs, ensuring every home operates with consistent, luxury-level efficiency and readiness at all times.

The Estate Manager is responsible for full operational oversight, maintenance, vendor management, capital improvement planning, and service consistency across a portfolio of luxury residences and rental properties. Each home, regardless of size or frequency of use, must remain guest-ready, secure, fully staffed, and maintained to a mirrored standard of excellence.

KEY RESPONSIBILITIES:

Property Oversight & Service Standardization

• Set up complete household operations for all homes, including systems, standards, and workflows.

• Create and enforce SOPs and service protocols for housekeeping, laundry, kitchens, and guest readiness.

• Maintain mirrored service levels across all residences, including cleanliness, functionality, stocking, preventative maintenance, seasonal transitions, and presentation.

• Ensure all properties are maintained in turnkey, guest-ready condition.

Preventative Maintenance & Systems Management

• Develop and manage preventative maintenance programs covering HVAC, plumbing, electrical, generators, water systems, alarms, security cameras, smart home systems, appliances, irrigation, roofs, gutters, and exterior integrity.

• Create property-specific maintenance calendars and ensure execution.

Vermont Estate Management (Acreage, Barn & Outbuildings)

• Coordinate care and maintenance of the Vermont estate, including barn, outbuildings, access roads, fencing, snow removal, storm readiness, tree management, and groundskeeping.

• Manage infrastructure needs specific to rural properties.

Vendor & Contractor Oversight

• Source, hire, schedule, and manage vendors across all locations.

• Maintain vendor agreements, warranties, and regional service contacts.

• Review invoices for accuracy and manage services within budget parameters.

Staff Coordination

• Coordinate staffing models per residence based on usage and seasonal needs.

• Support hiring recommendations and training standards.

• Ensure staff follow household protocols, reporting structure, and service expectations.

Budgeting, Reporting & Asset Protection

• Create and manage operating budgets for maintenance, utilities, seasonal preparation, and capital projects.

• Track expenses across properties and report to the Principal or Family Office.

• Protect all properties as high-value assets through proactive oversight.

Capital Projects & Renovations

• Manage renovations and property improvement projects from planning through completion.

• Coordinate bids, timelines, quality control, and documentation.

Security, Emergency Readiness & Response

• Ensure all homes maintain security systems, access control, and emergency readiness plans.

• Act as point person for urgent property situations and regional emergencies.

Rental Property Oversight

• Oversee rental properties to ensure maintenance, inspections, vendor servicing, turnover coordination, and asset protection.

Seasonal Opening, Closing & Guest Readiness

• Manage seasonal transitions across all residences.

• Ensure arrival readiness through completed checklists prior to occupancy.

QUALIFICATIONS:

• 8–15+ years of experience managing luxury private residences, estates, or multi-property portfolios.

• Proven experience building household operations from scratch across multiple properties.

• Strong vendor management, staffing leadership, and project management skills.

• Experience managing rural acreage estates strongly preferred.

• Highly organized, discreet, calm under pressure, and service-driven.

• Willing and able to travel frequently across multiple states.

• Valid driver’s license and legal authorization to work in the United States.

Family Assistant / Nanny

Job Title: Family Assistant / Nanny

Location: McLean, VA (Live-Out)

Schedule:
Full-Time, Monday–Friday, with flexibility for occasional evenings or weekends

Compensation: $80,000–$90,000 annually, depending on experience

Benefits: Comprehensive benefits package offered

POSITION OVERVIEW:

A private family in McLean, VA is seeking an experienced, highly organized Family Assistant / Nanny to provide household and administrative support. This role includes assisting with two active teenagers, coordinating household operations, and overseeing vendors and maintenance. The ideal candidate demonstrates strong attention to detail, sound judgment, and a warm, professional demeanor. Discretion, adaptability, and the ability to manage multiple priorities are essential.

KEY RESPONSIBILITIES:

Family & Household Support

• Coordinate family calendars, appointments, and travel arrangements.

• Liaise with schools, tutors, and extracurricular providers to support academic and activity schedules.

• Run errands, manage household shopping, and maintain inventory of supplies and personal items.

• Organize family events, dinners, and travel logistics as needed.

• Maintain organized household filing systems, records, and digital documents.

Property & Vendor Management

• Oversee maintenance, repairs, and seasonal projects for the primary McLean residence and any secondary properties.

• Schedule and supervise vendors, contractors, and service providers to ensure timely, high-quality work.

• Maintain property manuals, warranties, and vendor contact lists.

• Support estate readiness for holidays, guest visits, and family entertaining.

QUALIFICATIONS:

• 5+ years of experience as a Family Assistant or Nanny in a private household.

• Strong organizational, administrative, and time-management skills.

• Excellent written and verbal communication abilities

• Proficiency with digital tools including Google Workspace, Microsoft Office, and organizational apps.

• Ability to multitask and adapt to changing priorities.

• Discreet, trustworthy, and professional demeanor.

• Valid driver’s license and reliable transportation.

• U.S. work authorization.

Family Assistant

Job Title: Family Assistant

Location: Arlington, VA

Schedule:
Part-Time, Monday–Friday, approximately 1:00 PM – 5:00 PM (flexible on exact hours)

Occasional extended hours until 8:00 PM when one parent is traveling for work (3–5 days per month)

Babysitting one night weekly or every other week

Compensation: $40–$45 per hour

Benefits: Medical stipend, paid time off (PTO), and performance-based bonus

POSITION OVERVIEW:

A family of four is seeking a reliable, organized, and warm Family Assistant to support household operations and daily routines in their home. The family has two young children (ages 3 years and 10 months) and employs deep cleaners every two weeks. This role focuses on household organization, light cleaning, cooking and meal preparation, errands, and basic household management. Flexibility for occasional evening hours and babysitting is preferred.

KEY RESPONSIBILITIES:

Household Management & Organization

• Keep household lists of groceries, supplies, and tasks updated and organized.

• Run errands, manage online grocery orders, and maintain essential household inventory.

• Schedule and oversee home maintenance contractors (e.g., washer/dryer repair, appliance servicing, occasional landscaping).

• Straighten and tidy common areas daily to maintain order between deep cleanings.

Meal Preparation & Home Care

• Prepare family dinners and assist with daily meal prep, including baby food.

• Pack lunches and snacks for the next day.

• Wash dishes and manage dishwasher loading and unloading.

• Handle household laundry and linen care.

Childcare Support

• Provide occasional after-school help as a mother’s helper (approximately 1–2 days per week).

• Offer babysitting coverage one evening per week or every other week.

• Extend hours as needed when one parent is traveling (3–5 days per month).

QUALIFICATIONS:

• Previous experience as a Family Assistant, Nanny, or Household Manager preferred.

• Strong organizational and time-management skills.

• Reliable, patient, and proactive with excellent attention to detail.

• Clean criminal record and legal authorization to work in the U.S. (visa sponsorship not available).

• Valid U.S. driver’s license and clean driving record required.

• Ability to provide a professional résumé and letters of reference.

Chef – Private Residence

Job Title: Chef – Private Residence

Location: Ruxton, Baltimore, Maryland

Schedule: Monday–Friday, 11:00 AM – 7:00 PM

Saturday preferred (6 days per week ideal)

Compensation: $100,000–$120,000 annually (negotiable, DOE)

Benefits: 

***Local Candidates Only***

POSITION OVERVIEW:

A private client in Ruxton, Baltimore is seeking a professional Chef to prepare lunch and dinner daily for a single lady. The client prefers a healthy Mediterranean-style diet and consumes minimal meat. Occasional entertaining for lunches and dinners is part of the role. Prior experience working in a private home and maintaining professional employee–employer boundaries is required.

KEY RESPONSIBILITIES:

• Prepare daily lunch and dinner meals aligned with a healthy Mediterranean diet.

• Plan menus based on the client’s dietary preferences and nutritional goals.

• Source fresh, high-quality ingredients and manage kitchen inventory as needed.

• Maintain a clean, organized, and professional kitchen environment.

• Prepare meals for occasional entertaining, including hosted lunches and dinners.

• Adapt menus and service style to suit both daily dining and small gatherings.

• Maintain discretion, professionalism, and appropriate boundaries at all times.

QUALIFICATIONS:

• Prepare daily lunch and dinner meals aligned with a healthy Mediterranean diet.

• Plan menus based on the client’s dietary preferences and nutritional goals.

• Source fresh, high-quality ingredients and manage kitchen inventory as needed.

• Maintain a clean, organized, and professional kitchen environment.

• Prepare meals for occasional entertaining, including hosted lunches and dinners.

• Adapt menus and service style to suit both daily dining and small gatherings.

• Maintain discretion, professionalism, and appropriate boundaries at all times.

TO APPLY:

Please email [email protected] with your résumé and salary requirements. 

We would be happy to further discuss and elaborate on this role.